documentation/core/workspaces

Workspaces

Workspaces are the main container in Praxsuite. If Tables are the data core, Workspaces are where everything lives. A Workspace is the environment where you create and manage all Praxsuite features - Tables, Forms, Automations, Dashboards, Roles, Permissions, API integrations, and more. When you start using Praxsuite, you start by creating or joining a Workspace.

Workspaces are the main container in Praxsuite. If Tables are the data core, Workspaces are where everything lives. A Workspace is the environment where you create and manage all Praxsuite features - Tables, Forms, Automations, Dashboards, Roles, Permissions, API integrations, and more.

When you start using Praxsuite, you start by creating or joining a Workspace.

What is a Workspace?

A Workspace is a self-contained operational universe. It holds:

• your data (Tables and Records)

• your users and roles

• your automations and rules

• your files, dashboards, and portals

• your integrations and API configuration

What a Workspace represents depends on how your organization thinks:

• a whole company (most common)

• a large internal project

• an environment of a software product or videogame (for example, a game world, dimension, or server)

• any operational boundary you want to define

In practice, one Workspace is usually enough to centralize a company’s information in a single place, with structure, security, and automation built in.

Free Workspace and sandboxing

Every user can have one free Workspace, intended for testing, learning, and building a sandbox system.

• Maximum: 1 free Workspace per user

• Purpose: try features, experiment, and validate use cases

• Duration: perpetual, but with limitations

If you want to run more than one Workspace, you will need a paid option.

Ways to own a Workspace

There are four ways a Workspace can exist in Praxsuite:

1. Free Workspace

• Each user can have up to 1 free Workspace

• Has feature or usage limitations

• Perpetual (does not expire)

• Best for learning, testing, and small sandboxes

2. Subscription Trial Workspace

• A full-paid subscription trial

• 15 days free

• No credit card required

• Gives access to all features of the selected subscription tier

• After 15 days, it becomes blocked until upgraded

• If upgraded, you keep using the same Workspace without losing progress

3. Paid Cloud Subscription Workspace

• Users can subscribe immediately

• Unlocks full Praxsuite capability based on the plan chosen

• Hosted in Praxsuite cloud

• Best for most teams and organizations needing fast scale and low overhead

4. Dedicated Workspace

• Available only by contact

• Tailored deployment for the client

• Designed for high-demand scenarios or stronger isolation needs

• Often the best fit when:

  • performance requirements are heavy

  • data isolation is critical

  • enterprise-level customization is needed

• Becomes a stronger option than standard cloud subscriptions in those cases

Users inside a Workspace

A Workspace has two important user layers:

• Owner

• Admin users

• plus regular participants (members)

Owners

The Owner is the highest authority of a Workspace.

• The Owner sees and controls everything

• Any Table, Form, Automation, or feature inside the Workspace is visible to the Owner

• Nothing can be private from the Owner
  because ownership means responsibility and payment

This ensures system transparency and operational safety.

Admin users

Admins are internal users who help manage the Workspace.

• They are assigned and maintained by the Owner

• They can manage many aspects of the Workspace depending on permissions

Membership and limits

• A user can own or join multiple Workspaces

• Ownership rules depend on the type of Workspace (free, trial, paid, dedicated)

• Users can move across Workspaces without losing their profile

Archiving and blocking Workspaces

Workspace lifecycle is also controlled by the Owner:

• A Workspace can be archived
  meaning it is stored safely but no longer active for daily operations

• A Workspace can be blocked
  typically due to trial expiration or subscription status
  and can be re-activated by upgrading or restoring access

Why Workspaces matter

Workspaces are the boundary that keeps your systems:

• organized (everything in one place)

• secure (roles, permissions, and access grants live here)

• scalable (each Workspace can grow independently)

• flexible (you define what a Workspace represents)

In short, a Workspace is where your operation becomes real inside Praxsuite.

Ready to keep going?
Next, we will dive into Users, and how identity, membership, and access work inside a Workspace.