documentation/core/folders

Folders

Folders in Praxsuite help organize Tables, Forms, and Dashboards into clear, logical groups based on your business needs. They improve navigation, scalability, and clarity without affecting data structure or permissions.

Folders exist to help you organize complexity without changing structure. As your Workspace grows, the number of Tables, Forms, and Dashboards increases, and a flat list quickly becomes difficult to navigate. Folders provide an organizational layer that improves clarity, discoverability, and long-term maintainability of your Workspace.

Folders do not change how data behaves, how permissions work, or how relationships are defined. Their purpose is purely organizational and navigational. This separation is intentional: it allows teams to reorganize how elements are grouped and presented without risking data integrity or operational logic.

What folders can contain

Folders are containers that can group Workspace elements such as:

• Tables

• Forms

• Dashboards

They allow related elements to live together under a shared category, making it easier for users to understand where things belong and how different parts of the system are connected from a business perspective.

Folders are flexible by design

Praxsuite does not impose a fixed structure for folders. Instead, folders are intentionally logic-agnostic, meaning each organization can decide how to use them based on what makes the most sense for their operations.

Folders can represent any organizational logic, including (but not limited to):

• Departments or teams

• Business processes or workflows

• Regions or countries

• Product lines or services

• Client types or operational domains

There is no “correct” folder structure enforced by the platform. The best structure is the one that matches how your team already thinks about the business.

A general framework for using folders

When deciding how to use folders, a helpful mental model is:

• Tables represent business objects (clients, orders, assets, tickets).

• Folders represent context (where or why those objects exist).

A good folder structure usually answers one of these questions:

• Who owns this data?

• Which part of the operation does this belong to?

• At what level should users expect to find this?

For example, a folder might group everything related to a single operational domain, while individual Tables inside that folder represent specific entities within that domain.

Folders support scalability and onboarding

As Workspaces scale, folders become increasingly important:

• They reduce cognitive load for users navigating large systems.

• They make onboarding easier by providing a clear map of where things live.

• They help avoid duplicated Tables by making existing structures visible.

• They allow teams to reorganize navigation as operations evolve, without restructuring data.

Because folders are independent from data relationships and permissions, teams can safely refine their folder structure over time as processes mature or language changes.

Key principle

Folders are about clarity, not control.

They help usera navigate and understand the system, while Praxsuite’s internal architecture ensures stability, security, and consistency underneath.

You are free to organize folders in whatever way best reflects your business logic today, knowing that you can adapt that organization tomorrow without breaking what you’ve already built.